Technical writing today is more than "just writing."
You're formatting code, managing versions, reviewing PRs, editing visuals, generating diagrams, and publishing to documentation platforms.
Whether you're writing for AI tools, SaaS platforms, or dev teams — these tools will make your workflow smoother, faster, and more organized.
Here are 10 tools every technical writer should use in 2025.
⭐ 1. Notion — The Ultimate Workspace
Perfect for:
- drafting
- organizing ideas
- planning docs
- tracking writing tasks
Notion is flexible, collaborative, and clean. It's the easiest place to keep your writing workflow organized.
⭐ 2. GitHub — Version Control for Documentation
If you work with developers, you'll eventually work in GitHub.
It's essential for:
- version control
- documentation in repos
- pull request reviews
- markdown-based docs
Modern documentation = always living inside the codebase.
⭐ 3. VS Code — Writing + Markdown + Code Snippets
Great technical writers know how to use a code editor.
Benefits:
- write docs in Markdown
- test code snippets
- preview formatting
- lint your code examples
VS Code is where writing and coding meet.
⭐ 4. ChatGPT / Claude — For Drafting & Ideation
AI isn't replacing writers — it's helping them move faster.
Use AI tools for:
- outlining
- idea generation
- breaking down complex concepts
- rewriting unclear explanations
- improving tone
Just don't let them write your final draft.
⭐ 5. Figma — Screenshots, Diagrams, UI Illustrations
Most SaaS docs need:
- annotated screenshots
- feature diagrams
- workflow illustrations
Figma makes this easy — and teams love it.
⭐ 6. Loom — Quick Video Walkthroughs
Some concepts are easier shown than typed.
Loom is perfect for:
- internal explanations
- feature walkthroughs
- developer handoff
- training users
It also helps you verify your own understanding.
⭐ 7. Grammarly — Catch the Small Mistakes
Technical writers need clarity — not unnecessary errors.
Grammarly helps with:
- tone
- grammar
- clarity
- readability
Use it as a safety net, not a crutch.
⭐ 8. ReadMe / Mintlify / GitBook — Modern Documentation Platforms
These platforms make documentation beautiful.
What they offer:
- clean UI
- code blocks
- navigation sidebar
- API reference pages
- changelogs
- integrations
Using modern tooling elevates your docs instantly.
⭐ 9. Obsidian — Offline Knowledge Base
For writers who want more structure:
- local markdown
- backlinking
- graph view
- private vaults
Great for deep research and long-term writing projects.
⭐ 10. Mermaid.js — Technical Diagrams in Markdown
Perfect for:
- flowcharts
- sequence diagrams
- system architecture
- user journeys
You can create diagrams inside your documentation, no design necessary.
⭐ Bonus Tools (Worth Exploring)
- ✔ Typora (clean Markdown writing)
- ✔ Docusaurus (developer docs framework)
- ✔ Draw.io (simple diagrams)
- ✔ Canva (quick visuals)
- ✔ Raycast (productivity for Mac)
⭐ Final Thoughts
Tools won't make you a great writer — but they will make you a faster, clearer, more effective one.
In 2025, technical writing is a mix of:
- clear communication
- clean design
- technical accuracy
- efficient workflows
These tools will help you excel at all four.